In order to ensure proper compliance of the provision of the ESI Act, 1948, inspection of factories and establishments has become one of the most important responsibility of the ESI Corporation. Under the enabling provisions of the ESI Act, employers are expected to fully co-operate with inspecting authorities, i.e. Insurance Inspector or any other authorized officer's) of the Corporation appointed under Section 45 of the Act or any other officers of the Corporation as mentioned under Regulation 102 of the ESI General Regulations. Employers will facilitate Inspecting Officers the lawful discharge of their duties and provide full co-operation in collection of all essential information related to coverage, payment of contributions, maintenance of ESI records etc.
The ESI Inspector or any other authorized officer normally sends advance intimation regarding the inspection of records of a factory or an establishment in his area of operation. On such occasions, the essential records and documents are to be kept ready for inspection and produced on demand before the inspecting authority.
If any labour is engaged either directly or through contractor for carrying out the construction work/ repair and maintenance of the premises/ machinery etc. within the covered premises, the record thereof is also required to be produced before the Inspector as contributions are payable on the labour component. The responsibility for payment of contributions rests with the Principal Employer.
Inspections records to be produced
Attendance Registers(s)/Muster Roll(s) in respect of all employees including those employed through contractors
Cash Book /Bank Book
Accounts Books including Ledgers with profit and loss account, balance sheet, bills & vouchers
Employees' Register (Form 7)
Returns of contribution (Form 6)
Returns of declaration forms (Form 3)
Copies of challan
If any labour is engaged either directly or through contractor for carrying out the construction work/repair and maintenance of the premises/machinery etc. within the covered premises, the record thereof is also required to be produced before the Inspector as contribution are payable on the labour component. The responsibility for payment of contributions rests with the Principal Employer.